How to Verify a Vietnamese Custom Steel Parts Supplier’s Business License and Registration?

When I’m sourcing custom steel parts from suppliers in Vietnam, one of the first steps I take is to verify their business license and registration. This ensures that I’m dealing with a legitimate, legally registered company. In this guide, I’ll walk you through the steps to verify the supplier’s business status, tax registration, and other essential details to reduce the risk of fraud and ensure compliance with U.S. import regulations.

To verify a Vietnamese custom steel parts supplier’s business license and registration, I use the National Business Registration Portal, check the supplier’s tax registration status, and cross-check details with official documents.

By following these expert steps, I can confidently ensure the legitimacy of the supplier and mitigate potential risks.

What Online Platforms Provide Vietnamese Business Registration Details?

To verify the legitimacy of a Vietnamese supplier’s business, I use official government portals and online platforms like the National Business Registration Portal and the General Department of Taxation. These platforms allow me to check the supplier's registration status, business license, and tax code information.

Key Platforms I Use:

1. National Business Registration Portal:

   • Visit dangkykinhdoanh.gov.vn
   • This portal allows me to search a company’s business license by entering its tax code or business name.

2. General Department of Taxation Portal:

   • Visit tracuunnt.gdt.gov.vn
   • I use this platform to search the tax code and verify the supplier’s tax registration and status.

3. AsiaVerify (Optional):

   • Offers real-time company background checks, including translated legal documents and ownership structures.

These platforms provide the primary tools I rely on for verifying the business registration details of my supplier.

What Key Details Should Be Checked on a Supplier’s Business License?

The supplier’s business license should include critical details that confirm their legal standing and ability to conduct business in Vietnam.

Key Information I Always Verify:

1. Enterprise ID Number (Tax Code):
   This is the unique identifier for the company, essential for confirming the business’s legitimacy.

2. Legal Representative's Name:
   The registered legal representative is responsible for the company’s legal affairs.

3. Headquarters Address:
   The business location confirms the physical address of the company.

4. Business Lines (Activities):
   This section shows the types of business the company is legally allowed to conduct, which is especially important for specific industries like steel.

5. Legal Status (Active or Dissolved):
   I check that the business is currently active and not dissolved or inactive. This is crucial since many businesses dissolve frequently in Vietnam.

These details should match the information I receive from the supplier directly.

How to Verify a Supplier’s Tax Registration Status?

To verify the tax registration status, I check the supplier’s tax code and ensure that the business is complying with tax regulations.

How I Verify:

1. Visit the General Department of Taxation’s Portal:

   • Go to tracuunnt.gdt.gov.vn and enter the supplier’s tax code.

2. Verify Business Tax Status:

   • I ensure that the supplier’s tax code is valid and that the business is registered for tax purposes. This will confirm that they are fulfilling their legal obligations.

3. Check Renewal Dates:

   • If available, I check the dates for tax code renewal to ensure the business is up-to-date with its tax requirements.

Valid tax registration status is crucial to verify the legality of the supplier’s operations.

Can Vietnamese Government Websites Be Used for Business Verification?

Yes, Vietnamese government websites like the National Business Registration Portal and the General Department of Taxation’s portal can be used to verify a business’s legal status, tax registration, and other essential details.

These platforms are reliable and provide official, up-to-date information on business registration, legal compliance, and tax status, which are essential for ensuring the legitimacy of your supplier.

Use These Websites for:

• Confirming the supplier’s business registration
• Verifying tax registration and status
• Reviewing compliance with local regulations

These tools help avoid dealing with unreliable suppliers, mitigating risks related to fraud or non-compliance.

These official government websites are your primary resource for ensuring a Vietnamese supplier is legitimate and legally compliant.

Conclusion

To verify the legitimacy of a Vietnamese custom steel parts supplier’s business license and registration, I use the National Business Registration Portal, the General Department of Taxation Portal, and request official documents directly from the supplier. By checking key details like tax codes, legal status, and business lines, I can ensure that my supplier is legally registered and compliant, helping me avoid potential risks and legal issues.

Summary Table of Verification Steps

By following these steps, I can confidently verify the legitimacy of a Vietnamese custom steel parts supplier’s business license and registration, reducing the risk of fraud or unreliable partners.

Footnotes