{"id":4807,"date":"2025-03-31T14:47:29","date_gmt":"2025-03-31T06:47:29","guid":{"rendered":"https:\/\/dewintech.com\/?p=4807"},"modified":"2025-03-31T14:47:29","modified_gmt":"2025-03-31T06:47:29","slug":"wie-man-die-richtigen-incoterms-wahlt-wenn-man-mit-einem-lieferanten-fur-kundenspezifische-stahlteile-zusammenarbeitet","status":"publish","type":"post","link":"https:\/\/dewintech.com\/de\/blog\/how-to-choose-the-right-incoterms-when-working-with-a-custom-steel-parts-supplier\/","title":{"rendered":"Wie w\u00e4hlt man die richtigen Incoterms bei der Zusammenarbeit mit einem Lieferanten f\u00fcr kundenspezifische Stahlteile aus?"},"content":{"rendered":"

When I first started importing custom steel parts, I quickly learned that picking the wrong Incoterms could cause big problems\u2014unexpected costs, shipping delays, and customs headaches.<\/p>\n

The right Incoterms clearly define which party handles shipping, risk, customs, and insurance at each stage of delivery, helping avoid confusion and disputes.<\/strong><\/p>\n

Understanding Incoterms<\/a> 1<\/a><\/sup> is key to smoother international transactions. With the right terms, both buyer and supplier can manage risk, costs, and timelines more effectively.<\/p>\n

How do different Incoterms impact buyer and seller responsibilities?<\/h2>\n

Each Incoterm assigns different responsibilities to the buyer and the seller. Choosing the wrong one can shift unexpected risk or costs to the wrong party.<\/p>\n

Incoterms impact who is responsible for transportation, customs clearance, insurance, and risk transfer during shipment, affecting cost and accountability throughout the supply chain.<\/strong><\/p>\n

\"Logistics<\/p>\n

Here\u2019s a breakdown of how responsibility is divided:<\/p>\n

\ud83d\udd04 Incoterms Responsibilities Comparison<\/h3>\n\n\n\n\n\n\n\n\n\n
Incoterm<\/th>\nSeller Responsible For<\/th>\nBuyer Responsible For<\/th>\n<\/tr>\n<\/thead>\n
EXW<\/td>\nProduct availability at factory<\/td>\nAll transport, export, import, risk<\/td>\n<\/tr>\n
FOB<\/td>\nDelivery to port, export clearance<\/td>\nFreight, insurance, import duties<\/td>\n<\/tr>\n
CIF<\/td>\nFreight and insurance to port<\/td>\nImport clearance, inland delivery<\/td>\n<\/tr>\n
DAP<\/td>\nFull transport to buyer\u2019s location<\/td>\nImport duties and customs<\/td>\n<\/tr>\n
DDP<\/td>\nAll transport and duties<\/td>\nNone (door-to-door delivery)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

The farther along the supply chain the seller\u2019s responsibility goes, the easier it is for the buyer\u2014but often at a higher cost.<\/p>\n

Which Incoterms are best for first-time transactions?<\/h2>\n

First-time buyers often face challenges navigating customs, logistics, and risks. Choosing complex terms like EXW without local support may increase stress and errors.<\/p>\n

For first-time transactions, DAP (Delivered at Place) and CIF (Cost, Insurance, and Freight) are recommended because they simplify logistics and reduce risk for buyers.<\/strong><\/p>\n

\"DAP<\/p>\n

DAP allows the supplier to manage most of the process and deliver directly to the buyer’s address, while CIF covers ocean freight and basic insurance<\/a> 2<\/a><\/sup>, handing over control at the destination port.<\/p>\n

\ud83d\udee0\ufe0f Recommended Incoterms for New Buyers<\/h3>\n\n\n\n\n\n\n\n
Incoterm<\/th>\nWhy It\u2019s Recommended<\/th>\n<\/tr>\n<\/thead>\n
DAP<\/td>\nMinimizes buyer\u2019s coordination burden<\/td>\n<\/tr>\n
CIF<\/td>\nBalances cost and responsibility<\/td>\n<\/tr>\n
CIP<\/td>\nIncludes insurance, suitable for air and land freight<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Buyers should be aware that CIF and CIP only cover minimum insurance by default. If higher coverage is needed, it must be stated clearly in the contract.<\/p>\n

How to clearly define the chosen Incoterms in the contract?<\/h2>\n

Misunderstandings often happen when Incoterms are used without specifying the delivery location, leading to disputes over responsibility and cost.<\/p>\n

Incoterms must be clearly defined in the contract using the correct term and a specific named location, such as \u201cDAP \u2013 Buyer\u2019s Warehouse, Houston, USA.\u201d<\/strong><\/p>\n

\"Business<\/p>\n

This reduces confusion and helps logistics teams on both sides plan accordingly. Use the following format:<\/p>\n

\ud83d\udccb Incoterm Contract Format Example<\/h3>\n\n\n\n\n\n\n\n
Correct Format<\/th>\nExplanation<\/th>\n<\/tr>\n<\/thead>\n
FOB \u2013 Hai Phong Port, Vietnam<\/td>\nSeller delivers to Vietnam port<\/td>\n<\/tr>\n
DAP \u2013 Buyer\u2019s Warehouse, Berlin, Germany<\/td>\nSeller delivers to buyer\u2019s door<\/td>\n<\/tr>\n
CIF \u2013 Los Angeles Port, USA<\/td>\nSeller pays freight and insurance to US port<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Using vague terms like \u201cCIF \u2013 USA\u201d can cause major delays or delivery to the wrong port. Always name the specific destination.<\/p>\n

How does selecting specific Incoterms affect shipping costs?<\/h2>\n

The choice of Incoterms changes how much logistics work and risk is handled by each party\u2014and that changes the price the supplier quotes.<\/p>\n

Incoterms where the seller handles shipping (like CIF or DDP) often lead to higher product prices due to logistics and insurance costs bundled in.<\/strong><\/p>\n

\"FOB<\/p>\n

While these terms offer convenience, they may limit cost transparency. The buyer cannot control freight providers or negotiate better shipping rates<\/a> 3<\/a><\/sup>.<\/p>\n

\ud83d\udcb8 Shipping Cost Impact by Incoterm<\/h3>\n\n\n\n\n\n\n\n
Incoterm<\/th>\nShipping Cost Impact<\/th>\nBuyer Control<\/th>\n<\/tr>\n<\/thead>\n
EXW<\/td>\nLowest product cost, high logistics cost<\/td>\nHigh<\/td>\n<\/tr>\n
FOB<\/td>\nModerate control, some logistics cost<\/td>\nMedium<\/td>\n<\/tr>\n
CIF\/DDP<\/td>\nHigher product cost, low logistics coordination<\/td>\nLow<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

Buyers with strong freight partners may prefer EXW or FOB to save cost. Those with limited logistics experience may find DDP more efficient despite the cost.<\/p>\n

Conclusion<\/h2>\n

Choosing the right Incoterms is about balancing control, cost, and risk. A well-chosen term simplifies the process and protects both parties from unexpected issues.<\/p>\n

\n

Footnotes<\/h2>\n
\n
\n
    \n
  1. \n

    Official ICC guide to Incoterms 2020 and their legal implications. [#]  ↩<\/a><\/p>\n<\/li>\n

  2. \n

    Freightos guide explaining responsibilities and insurance under each Incoterm. [#]  ↩<\/a><\/p>\n<\/li>\n

  3. \n

    Tips on how buyers can save money by negotiating with freight forwarders. [#]  ↩<\/a><\/p>\n<\/li>\n<\/ol>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

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